SETSOTO LOCAL MUNICIPALITY
7 DAYS ADVERTISEMENT FOR FORMAL WRITTEN PRICE QUOTATION (FWPQ)
| DESCRIPTION | QUANTITY |
| Black Pen ballpoint medium / box of 50 | 84 |
| Red Pen ballpoint / box of 50 | 13 |
| Blue Pen ballpoint / box of 50 | 5 |
| Gel Pens Black Pentel BL107 | 45 |
| Retro-gel 0.7mm pens and 3x Gel Refills for each | 10 |
| Prestik/ Bostick 100g packs | 17 |
| Pencil HB / Box of 12 | 29 |
| Eraser (Box) | 20 |
| Pencil Sharpeners – Single Whole Standard Metal | 17 |
| Ruler 30cm | 58 |
| Highlighters Different Colours (Mixed Colours Blue, Green, Yellow, Orange, Pink, Purple) – 10 of each colour/ (pack) | 183 |
| Black Permanent Marker 2mm bullet tip (Box of 10) | 33 |
| Black CD Marker (Box of 10) | 13 |
| Whiteboard Markers (different colours 5 each) | 30 |
| White Board Markers Black | 3 |
| Office Pritt Glue Stick 40g Tubes | 68 |
| Desk Cube Refill Packs | 22 |
| Correction Fluid / Tip Ex (Pen-tip) | 25 |
| Croxley Lever Arch Files 100mm Spine | 592 |
| Treeline lever arch Files 80mm Spine | 50 |
| Post It Notes – 75mm x 75mm (100 sheets) | 51 |
| Post It Flags – all colours on strip | 108 |
| Metal File Fasteners 50 x 80mm (Box) | 50 |
| Plastic Cover Rolls (Thicker plastic) – Not Contact Plastic | 74 |
| Paper covers Big rolls | 20 |
| Clear Sellotape Large Roll (50mm x 50m) | 105 |
| Clear Sellotape Small Roll (12mm x 50m) | 32 |
| Scissors (small) | 15 |
| Scissors (medium) | 22 |
| Envelopes A3 x Box of 250 | 3 |
| Envelopes A4 x Box of 500 | 17 |
| Envelopes A5 (Box) | 18 |
| Envelopes A4 250s | 3 |
| Brown Envelopes C4 324mm x 229mm | 3 |
| Brown Envelopes 100mm x 220mm | 3 |
| A4 Plastic envelope folder file | 3 |
| Plastic Pocket Dividers (100’s) | 16 |
| Staples (Rexel or Genmes 26/6 – 5000 per box) | 70 |
| Genmes Staplers (Half Strip) x 26/6 | 24 |
| Heavy Duty Stapler 240 sheet capacity | 2 |
| Staple Removers | 23 |
| Genmes Office Punch Two Hole – at least 25 pages punch | 12 |
| Exam pads 80 page | 115 |
| Econo Plastic Presentation Folder (Clear Cover Page) | 10 |
| Plastic A4 Document Wallet Press Stud Closure (Blue / Pink /Clear) | 30 |
| Suspension Files (Metal Hanger) – 25 per box | 4 |
| Hard Cover 3 Quire 288 Pages A4 Book | 60 |
| Hard Cover 3 Quire 192 Pages A4 Book | 70 |
| Hard cover 2 Quire A4 Book | 22 |
| A5 Flash book | 4 |
| A4 Notebook | 11 |
| Clipboard | 9 |
| Cardstock A3 (Pack of 100) | 1 |
| Laminating Pouches A4 (Pack of 150) | 2 |
| Rubber Fingertips (Covers) – Mix Size 11 and 12 | 20 |
| Colour Paper (A4) per ream of 500 (Pale Blue) | 3 |
| Colour Paper (A4) per ream of 500 (Pale Pink) | 3 |
| Colour Paper (A4) per ream of 500 (Pale Yellow) | 3 |
| A4 Photocopy paper (Box) Typek/Rotarim or equivalent | 20 |
| Croxley Rubber Bands (Pack of 100s – 3mm x 100mm) or equivalent | 17 |
| Paper clips 33mm (Box) | 34 |
| Paper clips 50mm (Box) | 31 |
| Paper clips 78mm (Box) | 30 |
| Foldback Clips 51mm 12s | 5 |
| Foldback Clips 25mm | 5 |
| HP Financial Calculator b10 ii plus | 3 |
| Casio FX-82ZA Plus II calculator | 3 |
| Casio fx-991ES PLUS | 3 |
| Calculator (Trefoil 4613) | 3 |
| Standard Calculators (12 digit display) | 7 |
| Multicolour Sticky Notes (pack) | 15 |
| 8GB USB Stick | 2 |
| Memory stick 32GB | 3 |
| Heavy duty Plastic Cover Roll 50cmx100m | 1 |
| File Dividers 1-31 | 60 |
| File Dividers Jan-Dec | 40 |
| Office Stapler | 12 |
| Grafton File dividers | 10 |
| A4 File Dividers Bright Board | 2 |
| A4 Board pads Bright colours (pack) | 3 |
| A4 Bantex 1-12 Index Board (pack) | 3 |
| Marlin Heavy Duty Puncture (865-P2 ) | 5 |
| Push in pins for notice boards (box of 100) different colours | 1 |
| Date receive stamp for the office | 1 |
| Carbon paper (Pack) | 3 |
| Stamp Ink | 5 |
| Whiteboard (wall-mounted) 2.4×1.2 | 2 |
| NB: The successful Service Provider will be required to deliver the goods / services within 5 working days upon the receipt of the Official Purchase Order [otherwise Service Provider should indicate their delivery period if it falls outside these timeframes]. Failure to deliver within the stipulated period, the municipality reserves the right to cancel the order and appoint another bidder or institute any other remedies within law for the inconvenience / damages caused. |
Requirements [failure to comply with this may invalidate your submission]
- Formal written price quotation must be submitted on supplier’s letterhead and the quoted price must be valid for a period of 30 days.
- The quotation must clearly show the MAAA CSD registration number of the Supplier.
- The Supplier must be tax compliant on the CSD as of the closing date and time shown in the advert.
- The municipality will apply the 80/20 Preferential Point System and for Specific Goals points. Please see below table and documents required to claim the points:
Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Race
| Black-owned and B-BBEE Status Level of Contributor | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| 100% Black-owned enterprise with a valid B-BBEE level 1 or affidavit | 6 |
· Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.
· A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC |
| 51% Black-owned enterprise with a valid B-BBEE level 2 | 4 | |
| 51% Black-owned enterprise with a valid B-BBEE level 3 | 2 | |
| Less than 51% Black-owned enterprise irrespective of B-BBEE level | 0 |
Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Gender (Women)
| Women-owned and B-BBEE Status Level of Contributor | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| 100% Women-owned enterprise with no B-BBEE certificate or with a Sworn Affidavit | 4 |
· Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.
· A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC |
| 51% Women-owned enterprise with a valid B-BBEE level 1 | 3 | |
| 51% Women-owned enterprise with a valid B-BBEE level 2 | 2 | |
| 51% Women-owned enterprise with a valid B-BBEE level 3 | 1 | |
| Less than 51% Women-owned enterprise irrespective of B-BBEE level | 0 |
Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Disability
| Black-owned and B-BBEE Status Level of Contributor | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| 100% Disabled-owned enterprise with no B-BBEE certificate but with proof of disability. | 2 |
· Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.
· A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC |
| 51% Disabled-owned enterprise with a valid B-BBEE level 1 | 1 | |
| 51% Disabled-owned enterprise with a valid B-BBEE level 2 | 1 | |
| 51% Disabled-owned enterprise with a valid B-BBEE level 3 | 1 | |
| Less than 51% Disabled-owned enterprise irrespective of B-BBEE level | 0 |
Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Youth (Age)
| Youth | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| Youth is defined as any south African citizen with the age between 18 and 35 years |
4 |
· RSA identity document
· Valid RSA driver’s license issued by the relevant authority |
Points for Specific Goals to Promote Economic Development – Enterprise Located in a Province, District or Municipal area / (Hereafter referred to as locality)
| Locality | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| For Free State based companies, this specific goal is aligned to the districts they are situated in.
Suppliers situated in Thabo Mofutsanyane District
Free State
Other |
4
2
0 |
· Municipal Account
· Lease agreement · Title deeds · Permission to occupy land signed by the traditional authority · A letter of confirmation of the address signed by the ward councilor |
Attachments must be e-mailed to fwpq7@setsoto.co.za before the closing date and time. Please use above-mentioned FWPQ reference number as subject for the e-mail.
Closing Date: Thursday,16th May 2024 @ 16:30
Please Note the Following:
- No tender document is required.
- No telegraphic, telefaxes, hand-delivered and late bids will be accepted.
- No bids will be accepted from persons in service of the state (Acting through Proxy).
- Municipal Supply Chain Management Policy and Preferential Procurement Policy Framework Act No 5 of 2000 and its 2022 regulations (80/20 criteria) will apply.
- The following documents will be requested from shortlisted suppliers at the later stage for finalizations:
- Company Registration Certificate (CRC) reflecting active members.
- Certified copies of ID of all directors/members on the CRC must be attached.
- MBD 4 form for declaration of interest that is filled and signed in full. Form is obtainable from Supply Chain Management Offices or from the municipal website setsoto.gov.za under Supply Chain.
- Municipal rates and taxes statement for the Company or Directors and must not be in arrears for more than three (3) months or a valid Lease Contract reflecting who is responsible to pay municipal rates and taxes if a Lessee is responsible for payment of municipal rates and taxes a municipal statement of account must be submitted or Letter of arrangement for payment of municipal services.
- Setsoto Local Municipality does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole/part of the bid.
- All submissions will be subject to verification.
For Technical Enquiries contact Me. S Mihailescu at 051 933 9300 and For Supply Chain Management Enquiries contact Mr. T. Majoale at 051 933 9351 or scm@setsoto.co.za
Mrs. NF MALATJIE
MUNICIPAL MANAGER