SETSOTO LOCAL MUNICIPALITY
7 DAYS ADVERTISEMENT FOR FORMAL WRITTEN PRICE QUOTATION (FWPQ)
SETSOTO SMME VOUCHER SUPPORT PROGRAMME:
Setsoto Local Municipality hereby invites Registered Wholesalers (within the Thabo Mofutsanyane District Municipality) to bid for appointment for the implementation of the Municipality’s Spaza Shop Voucher Support Programme. The appointed Wholesaler shall be required to supply Spaza Shops with edible, non-edible groceries, fresh foods and general merchandise as listed below in the product description.
- Edible, non-edible groceries, and fresh goods [Edible groceries include products such tinned goods, preserves, etc. Non-edible stuff refers to items such as cleaning products, detergents, toiletries etc. Fresh foods include meat products – chicken/beef/mutton/fish etc.
- General merchandise. This consists of various items for public use, mainly non-perishable goods.
| PRODUCT DESCRIPTION | QTY |
| Naks 20g Assorted 50 X 20g (50x20g) | 5 |
| Naks 20g BBQ Beef 50 X 20g (50x20g) | 5 |
| Naks 20g Cheese 50 X 20g (50x20g) | 5 |
| Soft Drink (RGB) Coca Cola Regular 12 X 1.25lt | 4 |
| Instant Porridge 1kg Original 10 X 1kg | 1 |
| Tomato Sauce 6 X 375ml (6x 375ml) | 6 |
| Pads Maxi 10`S Plus Normal 4 X 10`S (4×10`S) | 10 |
| Pads Maxi 9`S Long 4 X 9`S (4×9`S) | 2 |
| Anadin Or Equivalent | 7 |
| Red Speckled Sugar Beans 10 X 500g | 2 |
| Biscuits 200g Original 12 X | 1 |
| Biscuits 200g Original 12 X 200g | 1 |
| Smoothies 50`S Supa Black Cherry 1 X 50`S | 3 |
| Smoothies 50`S Supa Grape 1 X 50`S (1×50`S) | 3 |
| Smoothies 50`S Supa Litchi 1 X 50`S (1×50`S) | 7 |
| Smoothies 50`S Supa Mango 1 X 50`S (1×50`S) | 6 |
| Smoothies 50`S Supa Mint 1 X 50`S (1×50`S) | 6 |
| Smoothies 50`S Supa Strawberry 1 X 50`S | 6 |
| Smoothies 60`S Mentholyptus Lemon 1 X | 7 |
| Charcoal 1 X 4kg (1x4kg) | 10 |
| Corned Meat 6 X 300g (6x300g) | 5 |
| Candles White Box 1 | 11 |
| Bubblegum 100`S Assorted Fruit 1 X 100`S | 4 |
| Bubblegum 100`S Cola 1 X 100`S (1×100`S) | 4 |
| Bubblegum 100`S Cool Cherry 1 X 100`S | 5 |
| Bubblegum 100`S Spearmint 1 X 100`S | 5 |
| Chappies Bubblegum 100`S Watermelon 1 X 100`S | 5 |
| Soda Sachets X 1 Box | 1 |
| Body Lotion 200ml Tropical Coconut 6 X | 2 |
| Body Lotion 400ml Coco Butter 6 X 400ml | 3 |
| Body Lotion 400ml Vanilla Honey Cream 6 X | 1 |
| Pure Glycerin 12 X 50ml (12x50ml) | 5 |
| Pure PJ 250ml Cocoa Butter 6 X 250ml | 2 |
| Floor Polish 350ml White 1 X 350ml (1x350ml) | 23 |
| Soft Drink Cans 440ml X 24 | 5 |
| Soft Drink 2lt Regular 6 X 2lt (6x2lt) | 9 |
| Toothbrush Double Action Card 12 X | 1 |
| Toothpaste 100ml Triple Action 12 X | 11 |
| Spice 200g Six Gun Grill 1 X 200g | 70 |
| Body Lotion 400ml Cocoa Butter 6 X 400ml | 3 |
| White Sugar 1 X 10kg (1x10kg) | 5 |
| Disprin Tablets Extra Strength 52 X 2`S (52×2`S) Or Equivalent | 20 |
| Cooking Oil 500ml Case | 15 |
| Corn Chips 145g Sour Cream & Mild Chilli | 12 |
| Corn Chips 145g Supreme Cheese 1 X 145g | 12 |
| Drink-O-Pop Powder Drink Cola 1 X 72`S (1×72`S) | 1 |
Requirements:
The bidding Wholesaler must comply with and furnish the Municipality with the following:
Compulsory Requirements [failure to comply with this may invalidate your submission]
- Formal written price quotation must be submitted on supplier’s letterhead and the quoted price must be valid for a period of 30 days.
- The quotation must clearly show the MAAA CSD registration number of the Supplier, or the Supplier should be eligible for registration on the CSD (National Treasury Supplier Database).
- The Supplier must be tax compliant on the CSD or SARS system as of the closing date and time shown in the advert.
- Certificate of Acceptability for Food Premises as required by the Foodstuffs, Cosmetics and Disinfectant Act (act 54 of 1972) regulation 962.
- Legal entity registration certificate. (Company Registration Certificate).
- All products supplied must be at the beginning stage of the consumption date (best before date) and produce date.
- Vat Registration number.
- All products and packaging must be properly bar-coded according to GS1 standards.
- The municipality will apply the 80/20 Preferential Point System and for Specific Goals points.
| Type of entity | Yes/No | Consequence |
| (i.e. wholesaler/retailer/convenience store) | Only registered Wholesalers will be accepted. non-wholesalers and non-registered wholesalers will not be accepted. |
Please see below table and documents required to claim the points:
Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Race
| Black-owned and B-BBEE Status Level of Contributor | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| 100% Black-owned enterprise with a valid B-BBEE level 1 or affidavit | 6 |
· Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.
· A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC |
| 51% Black-owned enterprise with a valid B-BBEE level 2 | 4 | |
| 51% Black-owned enterprise with a valid B-BBEE level 3 | 2 | |
| Less than 51% Black-owned enterprise irrespective of B-BBEE level | 0 |
Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Gender (Women)
| Women-owned and B-BBEE Status Level of Contributor | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| 100% Women-owned enterprise with no B-BBEE certificate or with a Sworn Affidavit | 4 |
· Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.
· A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC |
| 51% Women-owned enterprise with a valid B-BBEE level 1 | 3 | |
| 51% Women-owned enterprise with a valid B-BBEE level 2 | 2 | |
| 51% Women-owned enterprise with a valid B-BBEE level 3 | 1 | |
| Less than 51% Women-owned enterprise irrespective of B-BBEE level | 0 |
Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Disability
| Black-owned and B-BBEE Status Level of Contributor | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| 100% Disabled-owned enterprise with no B-BBEE certificate but with proof of disability. | 2 |
· Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.
· A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC |
| 51% Disabled-owned enterprise with a valid B-BBEE level 1 | 1 | |
| 51% Disabled-owned enterprise with a valid B-BBEE level 2 | 1 | |
| 51% Disabled-owned enterprise with a valid B-BBEE level 3 | 1 | |
| Less than 51% Disabled-owned enterprise irrespective of B-BBEE level | 0 |
Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Youth (Age)
| Youth | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| Youth is defined as any south African citizen with the age between 18 and 35 years |
4 |
· RSA identity document
· Valid RSA driver’s license issued by the relevant authority |
Points for Specific Goals to Promote Economic Development – Enterprise Located in a Province, District or Municipal area / (Hereafter referred to as locality)
| Locality | Number of points on 80/20 points system | Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient). |
| For Free State based companies, this specific goal is aligned to the districts they are situated in.
Suppliers situated in Thabo Mofutsanyane District
Free State
Other |
4
2
0 |
· Municipal Account
· Lease agreement · Title deeds · Permission to occupy land signed by the traditional authority · A letter of confirmation of the address signed by the ward councilor |
Attachments must be e-mailed to fwpq7@setsoto.co.za before the closing date and time. Please use above-mentioned FWPQ reference number as subject for the e-mail.
Closing Date: Friday,14th June 2024 @ 12:30
Please Note the Following:
- No tender document is required.
- No telegraphic, telefaxes, hand-delivered and late bids will be accepted.
- No bids will be accepted from persons in service of the state (Acting through Proxy).
- Municipal Supply Chain Management Policy and Preferential Procurement Policy Framework Act No 5 of 2000 and its 2022 regulations (80/20 criteria) will apply.
- The following documents will be requested from shortlisted suppliers at the later stage for finalizations:
- Company Registration Certificate (CRC) reflecting active members.
- Certified copies of ID of all directors/members on the CRC must be attached.
- MBD 4 form for declaration of interest that is filled and signed in full. Form is obtainable from Supply Chain Management Offices or from the municipal website setsoto.gov.za under Supply Chain.
- Municipal rates and taxes statement for the Company or Directors and must not be in arrears for more than three (3) months or a valid Lease Contract reflecting who is responsible to pay municipal rates and taxes if a Lessee is responsible for payment of municipal rates and taxes a municipal statement of account must be submitted or Letter of arrangement for payment of municipal services.
- Proof of banking details (not older than 3 months)
- Setsoto Local Municipality does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole/part of the bid.
- All submissions will be subject to verification.
For Technical Enquiries contact Mr. E Fokane at 051 933 9381/9408 or 084 677 1626 email at fokanem@setsoto.co.za and For Supply Chain Management Enquiries contact Mr. T. Majoale at 051 933 9351 or scm@setsoto.co.za
Mrs. NF MALATJIE
MUNICIPAL MANAGER